A poorly managed office can spell complete failure for any business by leading to an unmotivated, unproductive workforce and unnecessarily high overheads.
For any workplace to function optimally, it is essential that you don't just end up throwing money away. By educating and involving your entire team in the process, you'll be able to reap significant rewards by doing the following:
1 - Go Green
A green office is a cheaper office, and implementing some green policies can provide many benefits to any workplace. For the most part, running a greener office only requires getting into a few good habits and making some minor changes. For a start, upgrading to energy-efficient lighting can slash your electricity bills, as can being a little less liberal with the heating and air conditioning.
2 - Migrate to the Cloud
Cloud computing is on the rise thanks to its excellent scalability and cost-effectiveness. By relying on cloud services and software, you'll avoid spending a fortune on your own hardware. Relying less on local IT resources will also cut your electricity, maintenance and upgrade bills. A carefully planned and managed migration to the cloud also helps to facilitate collaboration and improve productivity.
3 - Implement a Printing Policy
Printing is often one of the major costs involved in running any office, but it's also among the easiest to cut back on. By implementing a strict printing policy, you'll be able to get back control over your annual printing budget. Some effective tips include using waste paper and draft printing quality for non-essential printouts, preventing printing of non-work-related content or even running a completely paperless office.
4 - Use VoIP Telephony
With the rise of Internet-based telephony, the landline is rapidly becoming a thing of the past. A much cheaper alternative, particularly when it comes to international calls, VoIP technology is something that every company should take advantage of. The most efficiently run offices tend to make use of blended telephony environments that seamlessly combines IP telephony, mobile phones and landlines.
5 - Outsource Marketing
According to Search Engine Land, small- and medium-sized businesses spend almost half of their marketing budgets on digital platforms. However, the costs of having an in-house team conduct the entirety of your social media and content marketing strategy is often much greater than outsourcing it to online platforms and private freelancers. Outsourcing also gives you a much greater degree of financial freedom, since you only need to pay for work when you actually need it.
The above covers just some of the many effective ways to cut back on the costs of running an office of any size. However, in order to implement money-saving policies, you'll want to get your employees on board as well. By collaborating with your employees and getting them involved in the financial operations of the business, they will be more productive and motivated and more likely to comply.
- by DataVelocity